Bookkeeping and Coding Agent
Codes transactions, matches receipts and bills, and learns each client’s rules from the corrections staff make.
The challenge
Bank rules in ledger software handle the easy half. The rest, such as split transactions, new suppliers and VAT treatment, is still done line by line.
What the agent does
- Reads receipts and bills and matches them to bank lines.
- Codes each transaction to account, tax treatment and tracking category using the client’s history.
- Queries the client in plain language when a transaction cannot be explained.
- Produces the VAT or sales-tax workings for review.
Your people stay in control
Low-confidence codings are held for the bookkeeper. Tax submissions are reviewed and filed by staff.
Works with
- Cloud ledgers
- Receipt-capture tools
- Bank feeds
- Making Tax Digital filing through the ledger
How we measure success
- Transactions coded without correction
- Bookkeeper minutes per client per month
- Client queries resolved first time
Kind of work
Document and data processing. The agent reads documents, checks the details and enters them into your systems.
More in Accounting & Audit
Client Data Normalisation AgentTurns messy trial balances, ledgers and exports into clean financial data mapped to the firm’s own leadsheets.Confirmations AgentPrepares, sends and tracks bank, receivable and legal confirmations, and reconciles replies to the books.Tax Return Preparation AgentReads source documents, populates the return in your tax software and lists what needs a preparer’s judgement.PBC Request and Evidence AgentBuilds the request list, chases the client, and checks each document received against what was asked for.
Want this working in your firm?
We can show it working on real examples from your business before you commit to a full build.