Client Data Normalisation Agent
Turns messy trial balances, ledgers and exports into clean financial data mapped to the firm’s own leadsheets.
The challenge
Every client sends data differently: a ledger export with merged cells, a trial balance as a scanned PDF, three entities in one workbook. Associates lose the first days of an engagement reshaping files before any audit work starts.
What the agent does
- Reads whatever arrives, including spreadsheets, PDFs and accounting-system exports, and detects structure, entities and periods.
- Maps each account to the firm’s leadsheet grouping, starting from last year’s mapping and proposing matches for new accounts.
- Checks the result: debits equal credits, opening balances agree to prior-year closing, sub-ledgers agree to control accounts.
- Loads the clean trial balance into the engagement file and lists every account it could not map with confidence.
Your people stay in control
New or changed account mappings are confirmed by the in-charge before they are saved. Arithmetic checks are code, not model judgement.
Works with
- General ledgers and their exports
- Engagement and workpaper software
- Client portal
- Prior-year files
How we measure success
- Hours from data received to mapped trial balance
- Share of accounts mapped without correction
- Balance-check failures caught before fieldwork
Kind of work
Document and data processing. The agent reads documents, checks the details and enters them into your systems.
More in Accounting & Audit
Confirmations AgentPrepares, sends and tracks bank, receivable and legal confirmations, and reconciles replies to the books.Tax Return Preparation AgentReads source documents, populates the return in your tax software and lists what needs a preparer’s judgement.Bookkeeping and Coding AgentCodes transactions, matches receipts and bills, and learns each client’s rules from the corrections staff make.PBC Request and Evidence AgentBuilds the request list, chases the client, and checks each document received against what was asked for.
Want this working in your firm?
We can show it working on real examples from your business before you commit to a full build.