RBS Technologies

Accounting & Audit

Accounting firms are valued for their judgement, yet most of their hours go on routine work: chasing documents, cleaning up client data and checking that numbers agree. We build agents that take on that work in the firm’s own way, so partners and managers can spend their time reviewing.

More capacity, without more people.

Time is lost in the handovers: from the client to the request list, from the request list to the workpaper, from the workpaper to the schedule. We build agents that work across all of them.

  1. Connect the firm’s systems

    Engagement, practice, document and staffing systems linked together, so information is entered once and is available everywhere. A group of firms can see itself as one business.

  2. Follow your way of working

    Your audit manuals, templates and review standards are built into the agents. Each firm keeps its own methods, and the agents follow them.

  3. Agents on the routine work

    Agents clean the data, chase the documents, prepare the workpapers and check them. They share the same information, so a document accepted on Monday is in the workpaper and on the schedule by Tuesday.

  4. People on the judgement

    Every conclusion, sign-off and client decision stays with a qualified person. The agents prepare, check and chase, and they always show their evidence.

Fieldwork

Getting from a client’s raw files to tested, documented balances.

Client Data Normalisation AgentTurns messy trial balances, ledgers and exports into clean financial data mapped to the firm’s own leadsheets.Document and data processingPBC Request and Evidence AgentBuilds the request list, chases the client, and checks each document received against what was asked for.Coordination across teamsWorkpaper Preparation AgentRolls forward last year’s file and prepares leadsheets, reconciliations and tie-outs for the associate to complete.DraftingSubstantive Testing AgentSelects samples, vouches them to source documents and records each result with the evidence attached.Decisions and approvalsJournal Entry Testing AgentAnalyses the full population of journals against risk criteria and explains why each flagged entry stands out.Analysis and planningConfirmations AgentPrepares, sends and tracks bank, receivable and legal confirmations, and reconciles replies to the books.Document and data processingFinancial Statement Tie-out AgentAgrees every number in the draft accounts to the file and runs the disclosure checklist against the framework.Research and review

Review and quality

Applying the firm’s standards consistently before a partner signs.

Review Notes AgentReviews workpapers the way your firm does and drafts review comments for the manager to keep, edit or discard.Research and reviewTechnical Accounting Research AgentAnswers accounting and auditing questions from the standards and firm guidance, and drafts the memo with citations.Research and reviewFile Completion and Quality AgentMonitors every open engagement for gaps against standards and firm policy, well before the archive deadline.Monitoring and alerts

Tax and client accounting

Recurring compliance work with hard deadlines and high volume.

Tax Return Preparation AgentReads source documents, populates the return in your tax software and lists what needs a preparer’s judgement.Document and data processingMonth-End Close AgentRuns reconciliations, accruals and variance commentary for client accounting teams, and tracks the close to finish.Coordination across teamsBookkeeping and Coding AgentCodes transactions, matches receipts and bills, and learns each client’s rules from the corrections staff make.Document and data processingTax Authority Correspondence AgentReads notices from HMRC, the IRS and state authorities, works out what is being asked and drafts the response.Drafting

Running the firm

Capacity, billing, onboarding and the systems underneath them.

Engagement Scheduling AgentSchedules staff against real engagement readiness, not the calendar, so teams start when the evidence is in.Analysis and planningClient Acceptance and Independence AgentRuns identity, AML, conflict and independence checks for new clients and drafts the engagement letter.Decisions and approvalsWIP and Billing AgentWatches work in progress against budget, drafts invoices with narratives, and follows up on overdue fees.Monitoring and alertsFirm Systems HubConnects engagement, practice, document and billing systems so people and agents can work across all of them.Coordination across teamsMethodology AssistantAnswers staff questions from the firm’s own manuals, templates and training, and shows where the answer comes from.ConversationsAdvisory Opportunity AgentReads client data the firm already holds to find advisory needs, and prepares the partner for the conversation.Analysis and planning

Systems we work with

  • Engagement and workpaper software
  • Practice management, time and billing
  • Client request portals
  • General ledgers such as Xero, QuickBooks, Sage and NetSuite
  • Tax preparation software
  • Document management

Rules and standards we design for

  • ISA (UK) and PCAOB auditing standards
  • ISQM 1 quality management
  • IFRS, FRS 102 and US GAAP
  • Independence and ethics rules
  • UK anti-money-laundering regulations
  • HMRC Making Tax Digital

Good places to start

  • Client data clean-up and mapping
  • Request lists and evidence collection
  • Workpaper preparation and testing
  • Review against firm standards
  • Scheduling and utilisation

Show us one engagement, start to finish.

We will look at where the hours go, choose the first two agents worth building, and run them on last year’s file so you can compare the result with what your team produced.

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