New-Hire Onboarding Agent
Guides new starters through IT, HR and payroll set-up, answers their questions and tracks what is done.
The challenge
Staff copy information from documents into systems by hand. It is slow, and mistakes are found late.
How it works
- 1A document or file arrives.
- 2The agent reads it and picks out the details.
- 3It checks those details against your data and your rules.
- 4Items that pass are entered into your system.
- 5It confirms each entry was recorded correctly.
- 6Items that do not match go to your team, with the difference explained.
Your people stay in control
The checks follow fixed rules that you set. Your team sees every item that does not match, and nothing unusual is entered without them.
Systems we work with in HR & Recruiting
- HR information systems such as Workday and SAP SuccessFactors
- Applicant tracking
- Payroll and benefits
- Learning platforms
- Calendars and collaboration tools
How we measure success
- How many items go through without manual work
- How accurate the captured details are
- Cost per item processed
Kind of work
Document and data processing. The agent reads documents, checks the details and enters them into your systems.
More in HR & Recruiting
Candidate Sourcing AgentFinds and scores candidates for a role and drafts a personal message to each for the recruiter to send.Voice Phone Screen AgentHolds the first phone interview on qualifications, pay and practical details, and gives the recruiter a summary to decide on.Employee HR Helpdesk AgentAnswers employees’ questions about benefits, leave, pay and policy, in any language, quoting the source.Interview Scheduling AgentArranges interviews between candidates and several interviewers across calendars and time zones.
Want this working in your organisation?
We can show it working on real examples from your business before you commit to a full build.