WIP and Billing Agent
Watches work in progress against budget, drafts invoices with narratives, and follows up on overdue fees.
The challenge
Overruns are discovered when the bill is raised, which is too late to talk to the client about scope. Invoices wait on partners, and collections wait on someone finding the time.
What the agent does
- Compares time recorded with budget and stage of completion each week.
- Alerts the manager to overruns early, with what is driving them.
- Drafts invoices and narratives from time entries and engagement terms.
- Sends payment reminders on the firm’s schedule and reports on ageing.
Your people stay in control
Partners approve invoices and any write-off. Reminder wording and timing are set by the firm.
Works with
- Time and billing
- Practice management
- Accounting system
How we measure success
- Realisation rate
- Days from period end to invoice
- Debtor days
- Overruns raised before billing
Kind of work
Monitoring and alerts. The agent keeps watch around the clock and alerts the right person when something needs attention.
More in Accounting & Audit
File Completion and Quality AgentMonitors every open engagement for gaps against standards and firm policy, well before the archive deadline.Client Data Normalisation AgentTurns messy trial balances, ledgers and exports into clean financial data mapped to the firm’s own leadsheets.PBC Request and Evidence AgentBuilds the request list, chases the client, and checks each document received against what was asked for.Workpaper Preparation AgentRolls forward last year’s file and prepares leadsheets, reconciliations and tie-outs for the associate to complete.
Want this working in your firm?
We can show it working on real examples from your business before you commit to a full build.